Why Should My Organization Use DART?

DART is a next-generation solution built on VOAD standards that supports a multi-agency approach. The modules included in DART solve fundamental response and recovery challenges, and improve service delivery to disaster survivors.

This is a tool that has been designed by VOAD members, for VOAD members, that encourages us to collaborate together. DART will support progress and help measure impact to drive better decision management & advocacy for all National VOAD members. Our belief is that DART's innovative modules, and analytics are the most efficient tools available to our members.

How Do I Access DART?

DART will be available for State/Territory VOADs across all fifty-six States and Territories. DART modules will be activated by request of State/Territory VOADs with priority given to those who have been trained in advance. If you’d like to begin the training process for your State/Territory VOAD, please email [email protected]

State/Territory VOADs activate DART within their State/Territory. Coordinate with the State VOADs where you are active. Permissions will be defined and granted to lead personnel so you can control the use and access to different modules within your organization.

Texas VOAD Statement Regarding Imelda Response

Tropical Storm Imelda caused catastrophic flooding and devastation in East Texas.  Some areas received up to 40 inches of rain in just a matter of hours. Initial estimates put the devastation at over 3,492 homes with major damage and/or destroyed due to rising floodwaters; Individual Assistance Preliminary Damage Assessments are still ongoing.  Texas VOAD member agencies have been very active in response to Tropical Storm Imelda.  Since September 17th, these agencies have been providing mass care sheltering, feeding, bulk distribution, damage assessments, emergency food boxes, clean-up kits, personal care and comfort kits, blankets, mucking & gutting assistance, and many more services to the residents of East Texas.

The State of Texas has requested a major disaster declaration for Individual Assistance for 6 counties.  Since 2015, these six counties have been included in six  major disaster declarations.  Notably, in August of 2017, this area was significantly impacted by Hurricane Harvey and suffered devastating flooding.  As a result, Texans, first responders across the state, local officials, and voluntary organizations are exhausted. Voluntary organizations in particular are suffering from volunteer fatigue and little money coming into our organizations to assist Texans. The last several years have taken a toll on the people and the property of Texas. Texans are resilient, however few can recover without assistance when disasters hit one right after another, especially when the affected locations are recovering from previous disasters. Texans will overcome these challenges, however assistance is needed from our National VOAD partners in order to do so.

If your organization is interesting in helping Texas communities impacted by Imelda, please contact:

Kathy Clark (TXVOAD President) – [email protected]

Damian Morales (TXVOAD Secretary) – [email protected]

Head of Fundraising – Operation BBQ Relief

Report to: Chief Executive Officer

Summary: Supervise all OBR fundraising activities from non-commercial sources. Manage the solicitation and gathering of monetary donations, or in-kind gifts, to OBR from people all over the world. Raise awareness of the organization’s mission, accomplishments, work, goals, and financial needs. Design and produce fundraising programs and materials.

Location: Position is Based out of the Kansas City Metro Area (no relocation available for this position)

Salary Range: $70-85,000 depending on experience

Deadline: Applications accepted through October 15, 2019

Duties and Responsibilities:

  • Develop fundraising programs
  • Regularly analyze fundraising programs
  • Monitor progress of fundraising programs
  • Develop a Fundraising Department
  • Supervise all members of the Fundraising Department
  • Compile and develop fundraising materials
  • Develop and maintain fundraising contact lists
  • Develop strategies to encourage new or increased contributions
  • Coordinate all fundraising events with the Programs Department
  • Work closely with the Director of Field Operations and other members of the Programs Department to ensure all Fundraising Events are successful
  • Direct or supervise fundraising staff, including volunteer staff members
  • Secure commitments of participation or donation from individuals
  • Coordinate with the Marketing Department to create and distribute all necessary materials for OBR Fundraising, Fundraising Events
  • Create and update donor databases
  • Analyze donor activity
  • Provide analysis of donor databases
  • Achieve fundraising goals for special events or specified time periods
  • Understand and be able to explain the tax advantages of contributions to potential donors
  • Identify and build relationships with potential donors
  • Assist in the development of the OBR budget process and the Fundraising Department budget
  • Monitor budgets, expense reports, or other financial data
  • Attend community events, meetings, or conferences to promote organizational goals or solicit donations
  • Develop fundraising activity plans that maximize participation or contributions and minimize costs.
  • Develop or implement fundraising activities
  • Plan and direct Fundraising Events
  • Conduct research to identify the goals, net worth, history of charitable donations, or other data related to potential donors
  • Coordinate transportation or delivery of materials, supplies, or donations for fundraising events
  • Follow all OBR SOP’s
  • Develop OBR Fundraising SOP’s
  • Implementation of OBR Fundraising SOP’s
  • Regular analysis of OBR Fundraising SOP’s
  • Ensure compliance with all OBR Fundraising SOP’s
  • Write and send letters of thanks to donors.
  • Write reports or prepare presentations to communicate Fundraising Program data
  • Present Fundraising Department updates to the Board of Directors
  • Knowledgeable in grant writing and have track record of successfully funded grants
  • Perform all other requested duties and functions

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

At least five years of experience fundraising and grant writing for a 501(c)(3) non-profit corporation.

References required.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office, Microsoft Excel, internet browsers, web-based programs, and email.

Education/Experience:

College Degree required.  Master’s degree in Non-Profit Management or Fundraising is preferred.  At least five years of experience fundraising and grant writing for a 501(c)(3) non-profit corporation. References required.

Knowledge, Skills, and Other Abilities:

  • Organizational skills
  • Time management skills
  • Verbal and written communication skills
  • Ability to communicate in English both verbally and in writing
  • Self-starter who can anticipate the needs of the supervisor team
  • Grant writing
  • Proficient with Microsoft Word, Excel, Power Point, and other commonly utilized software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stand, and walk. The employee is occasionally required to balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

To apply, download and complete this application, and send application, cover letter and resume to [email protected].

Moved by the Movement

I grew up in a Mennonite community in Kansas. Even as a youngster, I recognized that Mennonite Disaster Service (MDS) was something special. With frequent tornados across the Sunflower State, it was common on a Sunday morning to have someone get up in church and announce that MDS needed volunteers to respond to a neighboring community. In my little world, I thought MDS was the only organization of its kind.

In April, I was hired as Communications Manager at MDS. In many ways this is a dream job, to bring my years of communication and marketing experience to a non-profit whose mission and values so closely align with my own. But this has been an eye-opening experience.

Hurricane Dorian is my first disaster. I looked at the notes posted from various National VOAD calls and FEMA reports and saw the list of organizations ready and waiting to respond: Church World Service, American Red Cross, Knights of Columbus, Operation Barbeque, Presbyterian Disaster Assistance, Team Rubicon, The Salvation Army, United Methodists, Convoy of Hope, Church of Latter-Day Saints, Church of Scientology, Convoy of Hope and so many more. I first read this list with wide eyes and said, “Wow!” Then, I read this list again, this time with a lump in my throat and again I said, “Wow.”

Regardless of our theology or even if we HAVE a theology, how wonderful that we can all set that aside, join hands and hearts in a united effort to bring aid and hope to those whose lives have been shattered by a natural disaster. Deeply moved, I sat for a moment taking this all in.

Together at the VOAD table, and together out in the field responding, we recognize and respect our differences. We deeply trust each other’s areas of expertise so that we can stand united in compassion for the people who need our help. We are able to love our neighbors impacted by disaster because we have, for longer than I ever knew, been loving our neighbor organizations responding with us.

My dream job is now even bigger, even more important. All of us involved with VOAD are more than just “active in disaster.” From what I’ve seen during my short tenure, I’d say, together, we make a profound difference in disaster response and recovery.

Again, “Wow.”

-Jesse Huxman, Mennonite Disaster Service

50 Years of Coordination

As we move toward Conference 2020 in Phoenix, Arizona, National VOAD will be celebrating our guiding principles: the 4 Cs. Communication, Coordination, Collaboration and Cooperation have been at the center of what National VOAD Members and Partners have done over the last 50 years, and we will be exploring just what that has looked like in the past, and evolved into in the future. 

The first 'C' that we will be celebrating is Coordination. Always at the center of what we do, the past few months have shown the ability of National VOAD members and partners to effectively coordinate in the field and beyond. From the Bahamas, to Alaska, to Texas, National VOAD members spent the summer of 2019 coordinating efforts to provide relief and recovery assistance.

Despite National VOAD's focus on the United States and it's territories, the devastation that Hurricane Dorian inflicted on the Bahamas provided the opportunity for National VOAD members and partners to show how they coordinate. Working together to make the best use of their capabilities on the ground in order to quickly, and efficiently serve survivors. For Airlink and new National VOAD member ITDRC, this style of coordination came easily. Due to Airlink's efforts to get ITDRC teams on the ground before, and after Hurricane Dorian passed, ITDRC teams were able to establish communications at Grand Bahama International Airport, setting up a VOIP (Voice Over Internet Protocol) system that allowed for the coordination of relief on the island. ITDRC also teamed with IsraAid for a special mission to reconnect a small group of survivors remaining on a remote Cay on the East end of Grand Bahama Island. Despite our national focus, our members ability to coordinate internationally shows the strength of the VOAD movement.

In Alaska, the President & CEO Greg Forrester and a group of Long Term Recovery Group subject matter experts spent a week visiting Long Term Recovery Groups, and Community Organizations Active in Disaster (COADs) in and around Anchorage. Assisting to coordinate work at the National, State, and Local level, this trip showed how the National VOAD governing body can assist in coordination. Their efforts to help coordinate relief between LTRGs on the ground in Alaska will provide a smoother road for communities affected by the devastating earthquakes and flooding that occurred last year.

Tropical Storm Imelda saw the State VOAD in Texas leading the coordination charge to bring relief to communities, many of whom had only just recovered from the devastating flooding wrought by Hurricane Harvey. Texas VOAD led coordination calls daily, ensuring that there would be no duplication of effort amongst National VOAD members responding in the area. National members worked hard to coordinate relief efforts in Texas within their own organizations, ensuring that volunteers and supplies were flowing in to communities that most needed them. We saw examples of that from Team Rubicon, the American Red Cross, Operation Blessing, and many more.

These are just a few of the many stories of coordination from the summer of 2019. As we continue through the year, there will certainly be more examples, and we encourage you to share them with us. It is important to show each other, and those outside of the National VOAD movement what it is we do, and why it is so vitally important. 

ALL THE GEAR – ALL THE TIME

The trees are changing, hurricane season is in full swing, and our Fall Members Meeting is around the corner. It must be Fall. At my house, that means taking the air conditioners out of the windows, mowing the lawn for the last time, raking leaves, storm windows – and a few last rides on the motorcycle.

This weekend I was able to do just that and a few thoughts came to mind about National VOAD and the road that lies ahead. I remembered my instructor who advised our group that was learning to ride for the first time – his mantra – ALL THE GEAR , ALL THE TIME. That meant, for our safety and the best chance for survival – we wear boots, pants, motorcycle jacket, gloves, and a helmet – every time we go for a ride.

I can remember gearing up for my first muck out of a flood damaged home – rubber boots, two layers of gloves, a Tyvek coverall, N95 mask, and safety goggles – all the gear, all the time. How do we begin to translate that into what we do to resource the members of the National VOAD movement from an administrative approach?

First – we have the 4Cs : Cooperate, Communicate, Coordinate, and Collaborate – remember you are not alone. You have partners in this work/ministry of disaster response and recovery – it should be your first thought as you head out to respond – just like putting on boots – think of who you can be working with to aid survivors.

Second – National VOAD approved our new Strategic Plan for 2019-2023 with four main areas of focus:

Leadership Development Throughout the Movement (Tyvek coverall/pants): We must be constantly learning about better ways to deliver services to survivors and communities. Online training platforms, after action reviews, publishing white papers – sharing leading practices. How do we become more intentional about raising up new leaders and expanding our reach – as members and as an association? 

Technology and Data to Promote the 4Cs and Tell our Story (Gloves): Working with Visionlink – NVOAD has launched three modules on our DART platform for use with our State/Territory VOADs. I would like to say that we have trained 16 VOADs on the modules but …we have had limited success in getting agencies to register in the platform – BEFORE disaster strikes. We need your help – how do we help you register and utilize it – preparation is required. We will also be announcing our new website at FMM – it is exciting to see the capabilities to it will have to increase the telling of your stories. 

Strengthening Our Collective Identity and Relationships (Jacket): We continue to grow in membership both Nationally and within our State/Territories. The movement towards COADs in many states is creating local engagement in all areas of disaster of preparedness through mitigation. Private sector and government acknowledgement and participation with our VOADs is evident. How do we intentionally make certain that we are seeking from all areas of our communities? We have a new staff person at National VOAD – April Dembeck is tasked with working with our State/Territory VOADs. She and Amelia Mendizabal will be reaching out to you to develop a baseline of where we are and challenging us to go further.

Funding Sustainable Growth (Helmet and mask): National VOAD has been approached by and is in conversation with several fundraising organizations seeking to fund vetted disaster response organizations/nonprofits. The Board has been very cautious to make certain that we are not in competition with our members but provide a means for NVOAD and all our members access to financial resources to do their work. A few of the organizations we are speaking with are: America’s Charities, GoodNation, and GlobalGiving.

GEAR UP!

National VOAD – in 2020 – will be celebrating 50 years of Service! That is a lot of riding time but in order to continue our path forward – with intentionality – we must look to the horizon and see how we can build on the 4Cs and implement our strategies to make certain we get there safely together! Our communities are depending on us for another 50 years. ALL THE GEAR – ALL THE TIME.

Respectful and thankful for all you do, Greg

How Do I Access DART?

DART will be available for State/Territory VOADs across all fifty-six States and Territories. DART modules will be activated at the request of trained State/Territory VOADs. (Contact the National VOAD Office to arrange an introduction to the DART modules if you are not already active.)

National Members

State/Territory VOADs activate DART within their State/Territory. Coordinate with the State VOADs where you are active. Permissions will be defined and granted to lead personnel so you can control the use and access to different modules within your organization.